How to plan your business trip effortlessly

Although we live in a digital world where we can communicate via email or video calls, personal interactions with clients are still essential to maintain proper business relationships.

Although we live in a digital world where we can communicate via email or video calls, personal interactions with clients are still essential to maintain proper business relationships.
A study by GBTA has shown that 488 million business trips are taken in the US annually and the number is projected to increase in the following years.

While leisure trips allow you to be flexible, business trips are defined by deadlines and performing at your best. Therefore, mistakes should be avoided on business trips because every mistake can become costly for the company.

Preparation is key to keep yourself organized. In the following, we present five tips on how to plan your business trip effortlessly.

Paperless Hotel Check-in/out
Nothing is more stressful than waiting at the front desk at a hotel to check-out and carrying a folder of receipts. By using Smarthotel, you can check-out yourself regardless of location and time. conichi’s Smarthotel solution allows you to track your spend in real time and store your receipts digitally. At the end of the Check-out, you will receive your hotel invoice via email.

business trip

Know your destination
Keep in mind that every country has its own cultural norms and values. Being in a different environment means a higher risk of misunderstandings. Research about things like the local business culture, local behavior or how to get around in the city before you start your trip to get a quick overview. Do not forget to read the local news to be informed about possible political issues or events that could potentially lead to delays and issues during your trip. The more you know about your destination, the smoother your trip will be and the more successful your meeting will turn out.

business trip

Sign up for frequent flyer program
If you travel frequently, make sure to sign up for a frequent flyer program because it will provide you with better service and if you reach a certain status, you will get upgrades for hotels, flights, amenities and other small perks that will make your business trip more comfortable to enjoy. Moreover, signing up for a loyalty program allows you to use priority lines at the airport security and gives you access to airport lounges allowing you to continue working.

business trip

Limit your bag weight
To avoid long waiting hours at the Check-in, limit your luggage to a carry-on. It easily fits clothes to last for a couple of days. Reduce the weight of your luggage by choosing clothes that can transition easily. On top of that, using a carry-on will save you time at the baggage claim avoid the pain in case your bag gets lost at the airport. In addition to that, it is helpful to organize your liquids in a plastic bag, so you get through the security control faster.

Business trips do not have to be stressful. Try out these tips and enjoy an effortless journey.